KDOT CCLIP FY 2027

City of Downs

Request for Qualifications (RFQ)

The City of Downs is seeking qualified consulting firms for pre-construction engineering and project management in the category equivalent to the Kansas Department of Transportation’s (KDOT) Work Category: 212 – Highway Design Minor Facility for the project listed below. Qualifications for roadway construction inspection in the equivalent to the KDOT’s Work Category: 241 will also be considered. 

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Description 

Pavement Restoration (PR) project 071 KA-7600-01, which is a reconstruction of the K-181 roadway from 150 feet north of Ray Street to Osborne Street, curb & gutter, storm sewer, and sidewalk within the existing right of way. The project would also include the reconstruction of the intersections of K-181 (Morgan Ave.) and Osborne Street along with Peterman Street.

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Schedule and Deadlines 

Technical proposals are due on or before March 3, 2025 to be delivered by mail to the City of Downs, 715 Railroad Street, Downs, KS 67437. Interested consulting firms must be pre-qualified by KDOT in the work categories noted above. 

Anticipated Schedule for Subsequent Events:  

Evaluation and ranking of technical proposals shall take place on or about March 3, 2025 after which all firms that submitted letters of interest will be notified of the ranking. Negotiations with the highest ranked firm to commence on or about March 4, 2025. KDOT Three-Party agreement in place and in effect April 7, 2025. Notice to Proceed to be issued April 15, 2025.

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Request for Proposal (Technical) 

The City of Downs is seeking a consultant to provide design services for the City of Downs Pavement Restoration (PR) on K-181 from 150 feet north of Ray Street to Osborne Street. K-181 which is a 44' wide roadway consisting of 2-12' drive lanes with parallel residential parking and curb & gutter. The existing pavement consists of asphalt, brick, and concrete. The project would include reconstruction of the roadway, curb & gutter, storm sewer, and sidewalk within the existing right of way. The project would also include the reconstruction of the intersections of K-181 (Morgan Ave.) and Osborne Street along with Peterman Street. Along K-181 (Morgan Ave.) from Osborne Street South to approximately 150' north of Ray Street. Inspection during construction is anticipated to be part of the services provided. 

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Evaluation Factors 

Technical proposals will be evaluated based on the factors listed below to rank the most qualified firm in order of preference as first, second, third, etc. If determined necessary by the City of Downs, a Preliminary Review Committee will be formed to reduce the number of firms evaluated to no fewer than three (3) and no more than five (5). Reasons for exclusion from evaluation will be: size and/or qualifications; experience of personnel available for project; current uncompleted work or distribution of work; performance; no response from firm; or other reason. Firms excluded from short list will be notified as to reason for exclusion. 

Factors for evaluation and weight: 1. Ability to perform the desired services within the time prescribed – 15 pts; 2.  Past performance of firm – 15 pts; 3. Training of staff – 15 pts; 4. Previous experience with similar work and  knowledge of project procedures – 15 pts; 5. Commitment of resources that could limit performance (ex.: staff,  equipment) – 15 pts; 6. Firm’s familiarity with project area – 15 pts; 7. Accessibility of firm’s office – 10 pts. The highest ranked firm will be asked to enter into negotiations with the City of Downs for an agreement. In the event the City of Downs cannot reach agreement with the ranked firm, it will terminate negotiations with the said firm and commence negotiations with the next highest ranked firm, and so on, until an agreement is reached for a satisfactory scope of services for a fair and reasonable number of hours, or the City of Downs decides to pursue other alternatives.

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Contract Terms and Conditions 

This is a KDOT project using KDOT funding. A standard three (3) phase, three (3) party agreement will be utilized with special attachments for the Kansas “Tax Clearance Certificate”, the “Certification of Final Indirect Costs”, and the “Policy Regarding Sexual Harassment”. 

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Instructions for Technical Proposal 

Note: No costs shall be contained in the technical proposal. Technical proposals will consist of the technical proposal and a completed and signed Special Attachment No. 9 (“Certificate of Final Indirect Costs”), a completed and signed Special Attachment No. 10 (“Tax Clearance Certificate”). All these forms can be obtained via mail to the City of Downs, 715 Railroad Street, Downs KS 67437.

The main text of consultant’s technical proposal must not exceed six (6) pages (including cover sheets, indexes, etc.) to address the topics listed. Describe processes and procedures proposed by consultant to meet the project completion deadline listed above. Describe processes and procedures, included best practices, that will be used to perform the tasks and produce the deliverables described above under “Request for Proposal (Technical)”. Include in the technical proposal items such as: 

• Project manager/engineer in charge 

• History of project with similar tasks 

• Availability of staff to meet schedule without overtime 

• Cost-effective or cost-reduction practices, processes or procedures used by consultant, if any 

Any sub-consultant and their role (if any) that will be performing services on the project must complete Special Attachment No. 9 (“Certificate of Final Indirect Costs”), and the Special Attachment No. 10 (“Tax Clearance Certificate”). 

Questions about this request for qualifications shall be sent to the City of Downs, 715 Railroad Street, Downs KS 67437, Phone (785) 454-6622.